HOA Accounting And Bookkeeping services for small communities
Volunteer HOA treasurers shouldn't have to spend nights reconciling bank statements, tracking dues or trying to understand complicated financial reports. MCM provides professional HOA accounting and bookkeeping services for 2-50-unit communities, ensuring financial records are accurate, transparent, organized, and ready for board review.
What's included in our HOA Accounting Services?
- Monthly financial statements and board packets.
- Annual budget preparation and tracking.
- Dues billing, collections and delinquency management.
- Bank reconciliation and accounts payable;
- Reserve fund tracking and year-end reporting;
- 1099 and 1120-H tax filing coordination support.
HOA accounting & bookkeeping | One complete financial service
HOA accounting and HOA bookkeeping services are very similar, but they are not equal services. Bookkeeping is about recording transactions, posting homeowner payments, paying bills, and reconciling bank accounts. Accounting is about generating financial statements, monitoring budgets, tracking reserves and year-end reporting. MCM is the glue between the two functions, and small associations benefit from having one reliable financial management partner rather than coordinating various providers at the board.
Our job is accurate and timely financial recordkeeping and reporting; CPA-level audits, reviews and tax advice remain with the association’s CPA. HOA finances also entail requirements that ordinary business bookkeeping may not address. Operating and reserve funds require accurate tracking, financial statements need to provide the board with a clear picture of the association’s position, and state-specific requirements can affect how records and reserves are managed.
HOA financial services in California, for instance, work within the Davis-Stirling framework. That is why specialized homeowners association accounting services can be more appropriate than a general bookkeeper.
Accurate Books, Every Month
Every transaction is documented, categorized, reconciled and examined so your board knows where the association's money is.
Built for HOA Financial Compliance
We organize operating funds, reserve activity, financial records, and reporting in line with your association’s requirements and established processes.
Board-Ready Financial Reports
Your monthly financial profile clearly presents key numbers, including income, expenses, balances, and budget-to-actual performance.
HOA accounting service for small boards
When you're behind on your books, your volunteer treasurer is overwhelmed, and you want a stronger financial footing, MCM provides practical assistance for smaller associations.
Your Treasurer Is a Volunteer, Not a Full-Time Accountant
Small HOA treasurers often have no formal training in community association accounting. MCM handles the day-to-day financial workload while keeping the board in control of approvals, budgets and major decisions.
How We HelpYour Financial Records Need a Reset
Missing transactions, unreconciled accounts and outdated records can make even a healthy association difficult to manage. We can review existing records, correct inconsistencies and establish an organized accounting system moving forward.
Start a ConversationYou're Changing Management Companies
Changing providers shouldn't mean losing financial continuity. MCM coordinates the transfer of records, reviews existing financial information and establishes your accounting workflow so your association can move forward with confidence.
How We Handle TransitionsComplete HOA Bookkeeping Services Under One Plan
Our HOA bookkeeping services are designed specifically for 2-50 unit communities and start at $14 per unit per month.
Monthly Bookkeeping & Transaction Recording
We record homeowner payments, vendor invoices, bills, bank charges and other transactions, then reconcile accounts each month. Your books remain current and ready for board review.
- Daily transaction recording and G/L coding.
- Monthly bank reconciliation.
- Accounts payable and vendor invoice processing.
- Accounts receivable and dues tracking.
Monthly Financial Statements & Board Packets
Your board receives clear financial information without having to decode accounting jargon. Reports can include income statements, balance sheets, budget-to-actual comparisons and receivables aging.
- Operating income statement.
- Balance sheet.
- Budget vs. actual report.
- Accounts receivable aging.
HOA Dues Billing & Delinquency Management
We manage the assessment cycle from billing through payment tracking and structured delinquency follow-up. Homeowners can use an online payment portal to make payments and manage their accounts.
- Assessment statement generation.
- Online homeowner payments.
- Payment reminders.
- Structured delinquency tracking.
Annual Budget Preparation
We help prepare the annual operating budget using expected income, expenses, reserve contributions and prior-year performance. Throughout the year, actual spending can be compared with the approved budget to identify significant variances.
Reserve Fund Accounting
Reserve funds require disciplined tracking and should remain distinguishable from operating activity. We monitor reserve contributions, withdrawals and balances and coordinate financial information with reserve planning and study requirements.
Year-End Reporting & Tax Support
At year-end, we organize financial records and supporting documentation for your CPA. We also provide vendor 1099 preparation support and coordinate information needed for applicable federal and state filings.
HOA Accounting Headaches Solved
Without MCM
- Volunteer treasurers spend hours every month on bookkeeping.
- Financial reports arrive late or are difficult to understand.
- Dues and delinquencies are not consistently tracked.
- Reserve activity is difficult to monitor.
- Year-end records become a last-minute scramble.
- Board members lack a clear financial audit trail.
With MCM
- Dedicated financial support keeps books current.
- Board-ready reports provide clear monthly visibility.
- Structured billing and collections support healthier cash flow.
- Operating and reserve activity is properly tracked.
- Year-end records are organized for CPA review and filing.
- Financial documents remain accessible through online systems
Get Your HOA Financials Up and Running in 30 Days
We gather your existing records, review your current financial position, establish the necessary systems and take over the recurring accounting workload with minimal disruption to your community.
Free Consultation
We learn about your community, current accounting setup and biggest financial challenges.
Proposal & Plan
You receive clear per-unit pricing and a defined scope of HOA accounting and bookkeeping services.
Records Gathering
We collect financial statements, bank records, vendor information, homeowner balances and other necessary documents.
Systems Setup
We establish accounting workflows, payment systems, document storage and opening balances.
Monthly Service Begins
Your board receives organized financial information on schedule, without having to chase statements or spreadsheets.
Start the Conversation →. Transparent HOA Accounting Pricing
HOA accounting and bookkeeping are included across MCM's management plans, allowing small communities to choose the level of support they actually need. MCM focuses on smaller associations rather than small accounts within a large portfolio. We are well-suited to small HOA boards’ budgets, structures, and practical needs.
Financial Reports Your Board Can Understand
Board members need financial information to make decisions and not to spend time searching through spreadsheets. We do this through organized reporting and visibility, so volunteer directors know what to do and how to act on it.
Transparent per-unit pricing
Our Silver financial management plan starts at $14 per unit per month, a good entry point for small communities seeking professional financial assistance. There is an organized point of contact in place of the many departments for billing, reporting, and collections, and your board has a very well-defined level of contact with a person who knows your community and its financial history.
Technology-Driven Financial Visibility
MCM uses technology to build financial visibility, digital recordkeeping, and communication to help small boards access key information without relying on paper records or lengthy email chains.
Simple, Fixed Pricing. No Hidden Fees.
Per-unit pricing designed for small associations means you see your management costs upfront.
Financial Essentials
Ideal for self-managed boards that need professional financial support while keeping control of daily association operations.
- Financial Management
- Reporting & Transparency
- Payment & Collections
- Online Document Storage
- Board Member Education
- 24/7 Emergency Maintenance Line
Financial + Admin
A comprehensive option for boards that want financial and administrative support while staying actively involved in decisions.
- Financial Management
- Reporting & Transparency
- Payment & Collections
- Online Document Storage
- Board Member Education
- 24/7 Emergency Maintenance Line
- Full Administrative Support
- Vendor Screening & Contracts
Complete Management
Complete HOA management for communities that want day-to-day operations handled by an experienced management team.
- Everything in Gold
- Full Vendor Coordination
- Board Packets & Meeting Minutes
- On-Site Inspections
- Priority Support
- Advanced Compliance Monitoring
- Custom Reporting
- Dedicated Community Manager
What Our Customers Say
Real feedback from homeowners and board members who have worked with ModernCM.
HOA Accounting Services Across Multiple States
We serve select communities nationwide through our virtual HOA accounting model.
Frequently Asked Questions
HOA bookkeeping records the association’s day-to-day financial transactions, including dues, bills, and bank activity. Accounting uses those records to establish financial statements, budgets, reserve reporting and other high-level financial information. MCM provides both as part of its HOA financial management services.
MCM’s Silver Plan is $14 per unit per month for financial management essentials. The Gold Plan is $19 per unit per month and adds administrative support. The exact services and pricing should be confirmed in your community-specific proposal.
MCM supports organized financial recordkeeping and reporting to help HOA boards track income, expenses, budgets, and financial activity. Available accounting software and portal access depend on the community’s management setup.
Homeowners may be able to pay HOA dues through available online payment portals, electronic payments, checks, or other payment methods supported by their community. Accepted options depend on the HOA’s payment procedures.
Homeowners may be able to pay HOA dues through available online payment portals, electronic payments, checks, or other payment methods supported by their community. Accepted options depend on the HOA’s payment procedures.
HOA payment approvals and check-signing authority are generally governed by the association’s financial policies and board-approved procedures. Requiring appropriate authorization and maintaining clear financial records can help strengthen accountability and reduce the risk of unauthorized payments or fraud.
During onboarding, MCM can review all available records, identify discrepancies, organize financial information, and establish accurate opening balances where possible. The goal is to give your board a solid foundation for ongoing accounting.
MCM’s financial-oriented plan is designed for small, self-managed communities that want professional financial assistance while retaining control over day-to-day community decisions.
MCM’s target onboarding timeline is approximately 30 days. This process includes obtaining records, reviewing current information, designing systems, and setting up the monthly reporting process.
Your board shouldn't have to become a bookkeeping department to stay financially organized. Get professional HOA accounting services with transparent per-unit pricing, specialized support for small communities and financial reporting your board can actually use.